Automate sports club Working with Children Checks of trainers & coaches - Oho

Keep children in sport safe

With ongoing automatic verification of accreditations for volunteers and employees of sports club, association or organisation

Is the workload of manual record-keeping exhausting for you, diverting resources from other activities in your sports club? Are you feeling exposed and vulnerable when managing people and keeping accreditation records intact? Do you think you are falling behind and missing necessary information leaving your sporting league or club exposed and potentially unsafe for children?

As a sporting organisation, you have a legal and moral obligation to ensure that children are protected from physical and psychological harm while participating in or attending organised and sanctioned events and activities.

Typically, sporting clubs and organisations are run by volunteers and parents, and the verification of Working with Children Checks may be overlooked.

Small clubs and sports associations often have little budget, and they lack the resources needed to continuously monitor their base of coaches, trainers, volunteers and officials. However, our parents assume that all officials would have a Working with Children Checks at a minimum.

This is often not the case. Unfortunately, no governing bodies currently monitor ongoing compliance in our sporting sector, which leaves clubs, leagues, and associations wide open to risk. 

88% of parents support a technological solution that could help with monitoring and alert service providers in due time, according to the The Australian Child Safety-Check Study conducted by independent research firm, Dynata.

See for Yourself. Book A Demo!
Grace Tame Australian of the Year & Advocate for Survivors of Sexual Assault
It’s not acceptable for a child to be at a greater risk because of weak administration processes. Oho is a way to increase the safety of the vulnerable.
Grace Tame
Australian of the Year & Advocate for Survivors of Sexual Assault

Features to protect children in sports

and keep your organisation safe!
  • Continuous Validation: Put your Working with Children Checks on autopilot. No more double or triple handling. Enter card details once and let Oho do the rest. Coaches, Trainers and Volunteer Accreditations will be verified automatically every week.
  • Rapid Notification: Never miss an important update. Gauge your organisation’s position on the Oho dashboard. Automatically receive email notifications when accreditation is due to expire, has expired, has been suspended or has been revoked.

Is your organisation at risk of non-compliance?

Invest 2 minutes to assess your current policies, procedures and systems.

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Critical information

at your fingertips!

  • Automated board reports: Receive monthly reports to confirm ongoing compliance, the number of records verified and time saved with Oho. 
  • Evidence of due diligence: Say goodbye to paper-based records and excel spreadsheets that can be lost or tampered with. Exceed the expectations of your auditors. Get a secure and enduring audit trail, accessible now and into the future.

  • Expiry management: Oho expiry management covers common accreditations you can’t verify such as National Police Checks and first aid certificates. Use common accreditations or build your own such as coach, umpire, referee, covid 19 Marshal (anything you like).
  • All in one place: Choose to use the Oho interface or integrate it into your HR application to ensure a single source of truth for all verifiable and expiry based accreditations.

Risk & Compliance Assessment

for child safe sports organisations
child-related work Working with Children

Did you know? If your sports organisation does not comply with minimum standards, the regulator can suspend or cancel your registration, prohibit your organisation from enrolling new children and demand that a report of non-compliance is sent to all parents.

It is critical for your risk management to have insights into all aspects that affect the compliance of your sports club, association or league.

Consider the following questions that are critical to your compliance to provide child safe sport: 

  • Do you know who needs a valid Working with Children Check in your organisation? 
  • How often do you need to validate checks and verifications? 
  • Do you have adequate policies, procedures and systems to provide an enduring audit trail? 
  • Do you monitor all relevant checks continuously to prevent any accreditations from being lapsed, suspended or revoked?

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Our core business is running a football club. That’s what they do, and according to sports club CEO Sarah Loh of South Junior Melbourne Football League, child safety is the bottom line.

They need to do everything they can to make sure kids are safe.

The best decision in this regard was to implement Oho as a platform that gives the organisation the level of confidence they need to know they are doing everything to keep those in their care safe.