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The requirements for workers to hold Working With Children Checks vary by state.
In some states, members of the governing body of your organisation may also require a Working With Children Check.
Working With Children Checks must be valid at all times for the person to engage in child-related work. This means consistently checking the status of employee and volunteer checks against national and state databases.
Having a plan in place helps you to meet your obligations to keep children safe. In some states, having a documented policy, procedure or plan is required in order to demonstrate that you are meeting legislated child safe standards.
Every organisation should have a secure system for keeping record of their personnel's Working With Children Checks. Exactly what information is required varies by state.
Having a system that records compliance information will assist you to quickly demonstrate to regulators that you are compliant in this area.
While there is no requirement for the form in which records must be kept, paper-based records, excel spreadsheets or a CRM can be difficult to manage, which may lead to errors, especially when conducting high volumes of checks.
Oho uses digital technology to provide a secure and enduring audit trail that is accessible now and into the future.
All organisations are required to keep accurate records of their working with children checks for a specified time period. Specific record-keeping requirements vary by state and organisation, and the time period can range anywhere between 7 and 45 years.
Oho may use this information to contact you about ways you can manage your organisational risk.
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