Automate Faith Community Leaders & Volunteer Working with Children Checks - Oho

Keep children in faith-based communities safe

Take the stress out of verifying volunteers, lay leaders and clergy Working with Children Checks. Remove uncertainty by automating verifications to keep your faith-based community or institution compliant.

Faith-based organisations across Australia continue to play a huge role in caring for the most vulnerable in our society.

Faith organisations in Australia represent at least 30 per cent of our civic society, according to the Australian Charities and Not-for-Profits Commission (ACNC).

Australia has better safeguarding structures than many nations. Yet we still have an outrageous problem. 

The Royal Commission into Institutional Responses to Child Sexual Abuse revealed two critical areas of concern that the Working With Children Check seeks to address amongst leaders and participants in faith communities:

  • The need to change the culture from “Child sexual abuse could never happen in my faith community” to “Child sexual abuse can and does happen in faith-based communities, and everyone needs to be mindful of preventing it and ready to report it”.
  • The need to remove “blocks” when somebody raises a concern with a faith leader and that leader is either not mindful of the possibility of child sexual abuse occurring, perhaps even disbelieving about this or doesn’t believe it is their responsibility to take the concern further.

This is why all appointed faith leaders, staff, and volunteers in churches, mosques, temples, synagogues, and organisations have Working With Children Checks.

Australian state governments are seeking to both broaden awareness of child sexual abuse and assist individual faith leaders at all levels of authority in taking responsibility to report concerns, suspicions or known child sexual abuse.

Faith-based organisations may be aware of these requirements and check before a leader or volunteer is appointed. Some organisations may even verify accreditations before they expire, but the verification process is typically manual, time-consuming and happens inconsistently. Oho proactively validates accreditations every week so people with newly revoked or expired certifications are flagged and won’t be involved weeks and months later.

 

Faith leaders set the example in what they do or don’t put in place to make their faith community safe.

As a leader of a faith-based organisation, you will know your legal obligations to ensure children are protected from harm at your events.

More importantly, the “why” for what you do is likely a heart for loving families. Oho ensures you continually create the safest possible spaces where each child can thrive.

Certification processes for working with children suffer from various shortcomings that can lead to unsafe people being involved in your children’s activities.

Active monitoring with Oho means weekly verification of these certifications and rapid notification of accreditation changes. You can sync this information with your people system in a sensitive manner to ensure that the right people are alerted, and those involved are protected.

88% of parents support a technological solution that could help monitor and alert service providers in due time (according to The Australian Child Safety Check Study).

See for Yourself. Book A Demo!
Grace Tame Australian of the Year & Advocate for Survivors of Sexual Assault
It’s not acceptable for a child to be at a greater risk because of weak administration processes. Oho is a way to increase the safety of the vulnerable.
Grace Tame
Australian of the Year & Advocate for Survivors of Sexual Assault

Features to protect children in faith-based communities

and keep your organisation safe!
  • Continuous Validation: Put your Working with Children Checks on autopilot. No more double or triple handling. Enter card details once and let Oho do the rest. Clergy, lay leaders, staff verifications and volunteer accreditations will be verified automatically every week.
  • Rapid Notification: Never miss an important update. Gauge your organisation’s position on the Oho dashboard. Automatically receive email notifications when accreditation is due to expire, has expired, has been suspended or has been revoked.

Is your organisation at risk of non-compliance?

Invest 2 minutes to assess your current policies, procedures and systems.

Critical information

at your fingertips!

  • Automated board reports: Receive monthly reports to confirm ongoing compliance, the number of records verified and time saved with Oho. 
  • Evidence of due diligence: Say goodbye to paper-based records and excel spreadsheets that can be lost or tampered with. Exceed the expectations of your auditors. Get a secure and enduring audit trail, accessible now and into the future.

  • Expiry management: Oho expiry management covers common accreditations you can’t verify such as National Police Checks and first aid certificates. Use common accreditations or build your own such as child-safe training, teacher, fire warden, or Cardiopulmonary resuscitation (CPR) training (anything you like).
  • All in one place: Choose to use the Oho interface or integrate it into your HR application to ensure a single source of truth for all verifiable and expiry based accreditations.
Peter Lusk
Oho has taken us to a new level in not only ensuring our volunteers are appropriately credentialed but also saving us hours in doing so. We love partnering with Oho to help keep kids safe! These guys are champions!
Peter Lusk
General Manager Southern Cross Kids Camps

Risk & Compliance Assessment

for child safe faith communities
child-related work Working with Children

Did you know? If your faith-based organisation or institution does not comply with minimum standards, the regulator can suspend or cancel your registration, prohibit your organisation from enrolling new children and demand that a report of non-compliance is sent to all parents.

It is critical for your risk management to have insights into all aspects that affect the compliance of your church, synagogue, temple or mosque.

Consider the following questions that are critical to your compliance to provide a child-safe community: 

  • Do you know who needs a valid Working with Children Check in your organisation? 
  • How often do you need to validate checks and verifications? 
  • Do you have adequate policies, procedures and systems to provide an enduring audit trail? 
  • Do you monitor all relevant checks continuously to prevent any accreditations from being lapsed, suspended or revoked?

Do not neglect compliance

it means your faith community is at risk

Limit your exposure to a potential breach, which could result in fines or even imprisonment.

Oho has found that organisations may be exposing people in their care to unsafe employees for 1 to 3 years. With Oho, you can reduce this to a maximum of 7 days.

Demonstrate that you are compliant if queried by relevant regulators or in legal proceedings.

With an automatic compliance system in place, your church, temple, synagogue, mosque or institution can quickly demonstrate compliance and establish a strong foundation of trust with regulators, regular or occasional visitors, staff, volunteers, and ultimately the community.

The onus is on you to verify, check, and record pastors, priests, imams, leaders, teachers, staff, board members and volunteer accreditations for your regions.

There is no ground left for being certain of compliance or not, and paper-based records or excel spreadsheets are not just putting your audit trail at risk but also the students in your care.

Penalties that may apply if you fail to meet your obligations under different working with children check schemes can include:

  • Employing a person in child-related work without a valid Working with Children Check may result in significant penalties – for example, in New South Wales, the penalty for organisations is up to $11,000; in Victoria, this is up to $198,260
  • Employing a person in child-related work when prohibited, suspended, or disqualified from doing so may attract a penalty and/or imprisonment. For example, in Queensland, this may result in 2 years imprisonment and/or fines up to $26,690.
  • The failure of senior executives and members of governing bodies to hold a valid Working with Children Check may result in imprisonment and/or penalties in some states. For example, in Queensland, this is up to 5 years imprisonment and/or penalties of $66,725.
  • Other penalties apply where there has been a failure to: verify information, confirm the type of Working with Children Check provided or maintain effective record-keeping practices.

Existing Clients

Some of the Faith-Based Organisations Who Use Oho